Introduction

This page is a quick reference list of our forms and publications for career schools and colleges. Links to these documents are included on our website pages about the specific topics and tasks that require use of the forms. We update our forms and publications as regulatory changes occur, so before preparing a form ensure that you are using the current version.

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Annual Financial Statements

Title Document Number Date
Evidence Necessary to Establish Financial Stability, New School Evidence Necessary to Establish Financial Stability, New School PDF CSC-016 Jul, 2014
Evidence Necessary to Establish Financial Stability for End of First Year of Operation Evidence Necessary to Establish Financial Stability for End of First Year of Operation PDF CSC-021A Aug, 2010
Evidence Necessary to Establish Financial Stability – Annual Statements Evidence Necessary to Establish Financial Stability – Annual Statements PDF CSC-021B Sep, 2010
True and Correct Statement True and Correct Statement PDF orTrue and Correct Statement MS Word CSC-048A Jun, 2015
Unearned Tuition Affidavit Unearned Tuition Affidavit PDF CSC-048B Oct, 2018

 

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Annual Reporting of Student Enrollment & Outcomes

Title Document Number Date
Completer Evaluation Survey  Completer Follow-Up Survey PDF CSC-072A Mar, 2018
Completer’s Placement and Employment (Example Spreadsheet)  PDF CSC-302CPE Mar, 2018
Reporting Requirements – Annual Student Enrollment and Outcome Reporting Reporting Requirements – Annual Student Enrollment and Outcome Reporting PDF CSC-072R Nov, 2016
Program Improvement Plan Program Performance Improvement Plan PDF CSC-075PIP Feb, 2018

 

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Applying For a License or Exemption

Title Document Number Date
General Exemptions from Career School Licensing Exemption from Career Schools and Colleges Regulation Based on Type of School PDF CSC-017 Nov, 2016
Evidence Necessary to Establish Financial Stability, New School Evidence Necessary to Establish Financial Stability, New School PDF CSC-016 Jul, 2014
Checklist to Apply for a Certificate of Approval Checklist to Apply for a Certificate of Approval PDF CSC-001C  June, 2018
Application for Certificate of Approval Application for Certificate of Approval PDF CSC-001 May, 2018
Affidavit for Officer, Principal Owner, and Board Member Officer/Principal Owner/Board Member Affidavit PDF CSC-001W Jun, 2018
On-Campus Enrollment Affidavit On-Campus Enrollment Affidavit PDF orOn-Campus Enrollment Affidavit MS Word CSC-001V Jun, 2014
Statement of Assurances for Career School or College Officer, Principal Owner, Board Member or Director Statement of Assurances for Career School or College Officer, Principal Owner, Board Member or Director PDF N/A Sep, 2014
Enrollment Agreement Checklist Enrollment Agreement Checklist PDF CSC-190 Jul, 2014
Student Enrollment Agreement Sample – editable template Student Enrollment Agreement Sample – editable template PDF orStudent Enrollment Agreement Sample – editable template MS Word CSC-190SAM Jun, 2014
Facility and Equipment Inspection Request Facility and Equipment Inspection Request PDF orFacility and Equipment Inspection Request MS Word CSC-004 Jun, 2014
Motor Vehicle Fleet Information Motor Vehicle Fleet Information PDF orMotor Vehicle Fleet Information MS Word CSC-322 Feb, 2011

Catalog

Title Document Number Date
Index to Catalog and Supplements Index to Catalog and Supplements PDF orIndex to Catalog and Supplements MS Word CSC-001Y Jun, 2014
Guide to Catalog and Supplements Guide to Catalog and Supplements PDF CSC-001X Jun, 2014
Catalog Sample Catalog Sample PDF CSC-001XSAM Jun, 2014
Catalog Outline – Template Catalog Outline – Template PDF orCatalog Outline – Template MS Word CSC-001XOUT Jun, 2014

Staff

The staffing-related forms and publications for use in your application for a Certificate of Approval are listed in the Staffing section on this page. The same forms are also used for reporting staff changes.

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Cancellations & Refunds

Sample Policies

Title Document Number Date
Cancellation and Refund Policy for Asynchronous Distance Education Courses Cancellation and Refund Policy for Asynchronous Distance Education Courses PDF CSC-023D Jul, 2014
Refund Policy for Programs of 40 Hours or Less Refund Policy for Programs of 40 Hours or Less PDF CSC-023P Jul, 2014
Cancellation and Refund Policy for Residence Schools – Vocational Programs Cancellation and Refund Policy for Residence Schools – Vocational Programs PDF CSC-023R Jul, 2014
Cancellation and Refund Policy for Residence Schools Not Taking Attendance – Vocational Programs Cancellation and Refund Policy for Residence Schools Not Taking Attendance – Vocational Programs PDF CSC-023R-NA Jun 2014
Refund Policy for Seminars Refund Policy for Seminars PDF CSC-023S Jun, 2013

Refund Worksheets & Late Refund Penalty Rate Notice

Title Document Number Date
Refund Worksheet for Asynchronous Distance Education Courses Refund Worksheet for Asynchronous Distance Education Courses PDF orRefund Worksheet for Asynchronous Distance Education Courses MS Word CSC-1040D Dec, 2009
Refund Worksheet – Vocational Programs Refund Worksheet – Vocational Programs PDF orRefund Worksheet – Vocational Programs MS Word CSC-1040R Apr, 2014
Refund Worksheet – Vocational Programs at Title IV Schools Not Taking Attendance Refund Worksheet – Vocational Programs at Title IV Schools Not Taking Attendance PDF orRefund Worksheet – Vocational Programs at Title IV Schools Not Taking Attendance MS Word CSC-1040R-NA Apr, 2014
Refund Worksheet for Seminars and Small School Programs of 40 Clock Hours or Less Refund Worksheet for Seminars and Small School Programs of 40 Clock Hours or Less PDF orRefund Worksheet for Seminars and Small School Programs of 40 Clock Hours or Less MS Word CSC-1040S Dec, 2009
Late Refund Penalty Rate Notice Late Refund Penalty Rate Notice PDF CSC-025 Dec, 2013

 

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Closing a Licensed School

Title Document Number Date
Closed School Survey Checklist Closed School Survey Checklist PDF orClosed School Survey Checklist MS Word CSC-100C Feb, 2012
Cessation of Operations Affidavit (Licensed School Close-out) Cessation of Operations Affidavit (Licensed School Close-out) PDF orCessation of Operations Affidavit (Licensed School Close-out) MS Word CSC-506CL Feb, 2012
Application for Reimbursement of Teach-out Expenses Application for Reimbursement of Teach-out Expenses PDF orApplication for Reimbursement of Teach-out Expenses MS Word CSC-070 Sep, 2010

 

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Complaints

Title Document Number Date
Notice of Student Complaint Policy – Instructions and Sample Notice of Student Complaint Policy – Instructions and Sample PDF CSC-401P Jul, 2012
Student Complaint Form Student Complaint Form PDF orStudent Complaint Form MS Word CSC-401A Aug, 2011
Estudiantes Formulario de Queja – Student Complaint Form in Spanish Student Complaint Form in Spanish PDF orStudent Complaint Form in Spanish MS Word CSC-401A-SP (Spanish) Aug, 2011
General Public School Complaint Form (not for students) General Public School Complaint Form (not for students) PDF orGeneral Public School Complaint Form (not for students) MS Word CSC-401B Aug, 2011

 

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Fees

Title Document Number Date
Fee Sheet Fee Sheet PDF CSC-186 Apr, 2018

 

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Record Keeping

Title Document Number Date
Attendance Roll Attendance Roll PDF orAttendance Roll MS Word CSC-106 Sep, 2010
Receipt of Enrollment Policies Receipt of Enrollment Policies PDF orReceipt of Enrollment Policies MS Word CSC-005 Jun, 2011
Record of Previous Education and Training Record of Previous Education and Training PDF orRecord of Previous Education and Training MS Word CSC-010 May, 2012
Sample Master Student Registration List Sample Master Student Registration List PDF orSample Master Student Registration List MS Word CSC-020 Aug, 2010
Survey Visit Checklist and Lists of Required Exhibits and Records Survey Visit Checklist and Lists of Required Exhibits and Records PDF orSurvey Visit Checklist and Lists of Required Exhibits and Records MS Word CSC-100 & CSC-100E Jun, 2014

 

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Renew a License

Title Document Number Date
Application to Renew a Certificate of Approval Application for Renewal of Certificate of Approval PDF CSC-015 Jul, 2018
Addendum to Representative Registration Application Addendum to Representative Registration Application PDF CSC-014A Mar, 2018

 

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School Information, Staff, or Program or Seminar Information Changes

School Information Changes

Title Document Number Date
Directions for Changing the Name of a Career School or College Directions for Changing the Name of a Career School or College PDF CSC-031 Dec, 2010
Directions for Changing the Name of the Owner of a Career School or College Directions for Changing the Name of the Owner of a Career School or College PDF CSC-032 Jan, 2015
Directions for Changing the Address of a Career School or College Directions for Changing the Address of a Career School or College PDF CSC-033 Jan, 2015
Directions for Change of Ownership Directions for Change of Ownership PDF CSC-035 Jan, 2015
Request for Approval of Additional Classroom Facility Request for Approval of Additional Classroom Facility PDF orRequest for Approval of Additional Classroom Facility MS Word CSC-008 Sep, 2010
Citations Relating to Small Career Schools and Colleges – General Information Citations Relating to Small Career Schools and Colleges – General Information PDF CSC-018 Aug, 2010

Staff Changes

The forms needed to report changes in your school staffing are the same forms used in your application for a Certificate of Approval. They are listed in the Staffing section on this page.

Program or Seminar Changes

Title Document Number Date
New Course of Instruction Application -OR- New Course of Instruction Application PDF CSC-302COI Feb, 2018
New Course of Instruction--Guide to Completing an Application New Course of Instruction Guide to Completing an Application PDF CSC-302COIg Feb, 2018
Revised Program/Seminar Application Revised Program/Seminar Application PDF orRevised Program/Seminar Application MS Word CSC-303 Oct, 2014
Requesting Acknowledgment of an Accredited Course (New or Revised) Requesting Acknowledgment of an Accredited Course (New or Revised) PDF CSC-307COI May, 2018
Instructions for Requesting Acknowledgment of an Accredited Course (New or Revised) Instructions for Requesting Acknowledgment of an Accredited Course (New or Revised) PDF CSC-307COIg May, 2018
Summary of Changes Summary of Changes PDF CSC-042 May, 2018

 

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Staffing

These forms are used both in an Application for Certificate of Approval and in reporting staffing changes at a licensed school.

Title Document Number Date
Director Application Director or Director of Education Application PDF CSC-002D Apr, 2018
Appointment of Designated Liaison Appointment of Designated Liaison PDF CSC-002DL Jan, 2018
Instructor Application Instructor Application PDF CSC-002I Jan, 2018
Instructor Application Guide Instructor Application Guide PDF CSC-002G Jan, 2018
Representative Registration Application Representative Registration Application PDF CSC-014 Jan, 2018
Addendum to Representative Registration Application Addendum to Representative Application PDF CSC-014A Mar, 2018
Professional Conduct Professional Conduct PDF CSC-014B Jan, 2018
Continuing Education Providers for Career Schools and Colleges Licensed by TWC Continuing Education Providers for Career Schools and Colleges Licensed by TWC PDF N/A Oct, 2012

 

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Statement of Assurances

Title Document Number Date
Statement of Assurances for Career School or College Officer, Principal Owner, Board Member or Director Statement of Assurances for Career School or College Officer, Principal Owner, Board Member or Director PDF N/A Sep, 2014

 

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