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Business Enterprises of Texas (BET) manages third-party contracts for vending services. BET vending services keeps a list of vending sites. This list includes customer needs, site contractors and sales history.

Vending contractors send monthly sales reports and meter readings online. We keep this site updated to help you enter sales information. On this page, we also provide contract information.

Finding New Bid Opportunities

Our vending contracts last two years initially and can be extended twice for two years each. New bid posts are on the Texas State Comptroller's site.

To find new bid posts for Texas Workforce Commission (TWC) vending contracts:

  1. Under the Browse Postings choice, Agency: Sort pull-down list by Name, Number - choose Number.
  2. Choose Texas Workforce Commission – 320 
  3. From the Search Type pull-down list, choose Search Bid/Procurement Opportunities (for bids that have not opened).
  4. For NIGP class - Item number, enter 961 in the Class box and 15 in the Item box.
  5. Click on the Go button. If there are no bids to be opened, you will see the message "Record Not Found."

To search by a keyword, go to the Search Postings section and type a search term, such as "vending" (including the quotes) in the text box, and then choose the Go button.

Once a bid opens, you will not be able to find it under the Search Bid/Procurement Opportunities search type.

To enter your sales information, choose Sales and Commission Report.

Vending services contractors must submit the Sales and Commission Report. TWC will accept only vending information reported in this online format. Failure to submit proper reports may lead to penalties.

If you subcontract any part of a contract, your company is responsible for submitting the Sales and Commission Report. TWC will not accept the Sales and Commission Reports from any subcontractors. Penalties may be enforced.

The online form documents meter readings and other sales information for all machines for each facility. This information must be submitted online every month, no later than the first day of the following month. Sales and Commission Report information must reflect a calendar month. It requires that meter readings be submitted for the beginning and end of every month.

Report Guidelines

When you input monthly sales and commission information, remember to:

  • Use the Comment section in the report to share important information about vending equipment and explain missing details.
  • Single-price machines must use a non-resettable vend meter.
    • Ending meter reading - beginning meter reading - test vends = Units Sold
    • Gross Sales ÷ Sales Tax Percentage = Net Sales
    • Gross Sales - Net Sales = Sales Tax Dollars
    • Example: Gross sales is $300.00. Sales tax rate is 8.25%. Change 8.25% to a decimal [.0825] and add 1 [1.0825]. Divide the gross sales $300.00 by the sales tax rate factor [1.0825]. This gives you $277.14 Net Sales. To calculate the sales tax, subtract the net sales [277.25] from the gross sales [$300.00]. This equals $22.86 or the sales tax collected. TWC expects commissions paid on Net Sales.
    • Multiple price machines must use a non-resettable dollars sold meter.
      • Ending Dollars Sold - Beginning Dollars Sold - test vends = Gross Sales
      • Gross Sales ÷ Sales Tax Percentage = Net Sales
      • Gross Sales - Net Sales = Sales Tax Dollars
      • Example: Gross sales is $300.00. Sales tax rate is 8.25%. Change 8.25% to a decimal [.0825] and add 1 [1.0825]. Divide the gross sales $300.00 by the sales tax rate factor [1.0825]. This gives you $277.14 Net Sales. To calculate the sales tax, subtract the net sales [277.25] from the gross sales [$300.00]. This equals $22.86 or the sales tax collected. TWC expects commissions paid on Net Sales.

The BET director or specialist must approve any changes like price, commissions, machines or service sites. Contractors must inform about machine changes. If a site needs machine removal, let TWC know.

Failure to report any of the following information on the Sales and Commission Report may result in assessment of a penalty equal to the estimated monthly gross sales average listed on Attachment A – Service Site Listing at the time of bid or renewal year per service site per machine:

  • Machine number
  • Machine type
  • Beginning meter reading
  • Ending meter reading
  • Gross sales
  • Sales tax dollars
  • Commission percentage
  • Commission paid

All penalties are due 10 days after notification and are payable to TWC by separate check. If penalties are not received within 10 days, an additional $20.00 penalty may be assessed.

For each commission payment check submitted, attach documentation that includes the contractor name, Sales and Commission month/year for which payment is being submitted, the service area and the amount of the check.

TWC must receive commission payments no later than the fifth day of the second following month. For example, if the reporting period ends on the last day of February, commission payments are due April 5. If the fifth day of the following month falls on a weekend or a postal holiday, payments are due on the following TWC business day.

Before making commission payments, submit the Sales and Commission Report. If either the report or payment is late, a 3% penalty applies to that month's gross sales. If the payment received doesn't match the report amount, the same 3% penalty applies. This penalty needs a separate check within 10 days of TWC's notice, along with the overdue payment/report if not sent earlier.

If commission payments and penalties aren't received by the end of the month when the report was due, the contractor will face a penalty. This penalty is 3% of that month's gross sales plus $20.00. If these commission payments and penalties are not paid by the end of the month following the month when the report was due, TWC may cancel the entire contract and exercise the performance bond.

If your company has more than one contract, you must submit a separate check for each contract area. The check amount must match the amount submitted online, less any commissions that were mailed to a service site.